Clearwater Beach Ratepayers' Association Meeting Minutes
DATE: Wednesday, July 15th, 2020
ATTENDANCE: Dave Fleming, Dana Karnis, Jill Jenkins, Marianne Clayton, Tracey Cairns.
Regrets: Ruth Barber.
1. CALL TO ORDER
A meeting of the Executive of the Clearwater Beach Ratepayers’ Association was held
virtually through Zoom. Dana Karnis was in the chair and Marianne Clayton was recording
secretary. The meeting was called to order at 7 p.m.
Treasurer Jill Jenkins submitted the 2019/20 Year-End Financial Statement. She noted
that the cash balance as of July 31, 2020, is $3,629.03. The picnic insurance was $670.68,
and the director's insurance was $339.12 for a total of $1009.80. Jill has negotiated with
the insurance company that our rate for 2020 will be reduced to $750 because of the
cancellation of the picnic. With the cost of insurance and the FOCA membership fee still
to be deducted and the new membership fees to be added, the bank account will be in
the range of $2,500.
Stephanie Barber did a wonderful job on the spring newsletter and many compliments
have been received.
4. PICNIC CANCELLATION
(a) Because of COVID-19 the 2020 CBRA Picnic has been cancelled. Marygrove has been
closed for this season as well. An alternative suggestion came in from a member that
Toanche Park be used instead. After a discussion, the Board decided this would not
work citing “insurance liability” as the main reason.
(b) Golf. Tracy Cairns suggested a golf tournament be held on the September long
weekend. An e-blast will be sent out inviting the membership, but this tournament
will not be a CBRA sanctioned event. Tracey Cairns and Peggy Breckenridge will co-
ordinate this tournament.
(c) Garage Sale: The garage sale that was scheduled for Canada Day was also cancelled
because of COVID-19.
5. MEMBERSHIP FEES
As there will be no picnic it was decided that the membership fee for 2020/21 be
reduced to $10 per residence from the usual $30. An e-blast went out informing the membership of the cancellation of the picnic and of the new fee structure with
directions to mail or e-transfer to the Treasurer. Dana Karnis and Tracey Cairns collected
membership fees at a roadside information desk in front of the Karnis residence on
Canada Day that received 15 member fees.
6. SAWLOG BAY
Dana Karnis has been in touch with the Sawlog Bay Beach Association and they have
regrouped with a new committee and are looking forward to joining the CBRA in
organizing next year’s picnic.
7. ANNUAL GENERAL MEETING
The AGM will be held virtually via Zoom on the September long weekend (Saturday,
September 5, 2020). Dana Karnis will investigate the procedures and the number of
people allowed on free-Zoom.
New canvassing volunteers are needed. Dana Karnis will ask Stephanie Barber if she and
her cousins could help. Volunteers are required for Section 1 (1301 – 1499) and Section
2 (1507 – 1609). Tracey Cairns has volunteered for Section 3 (1610 – 1701) and
Marianne Clayton will do Section 4 (1705 – 1769). Sunday, August 2 is the
recommended date for canvassing as more people are at the cottage/home. Jill will
update the membership list that will indicate who has paid and Marianne will rewrite
the “Notes for Canvassers” and “Sorry we missed you” note. Dana will print enough
copies of the newsletter for the people with no e-mails.
9. GOALS FOR NEXT YEAR
The main goal for next year is to have more members pay their dues and to emphasize
that the picnic is for everyone to gather and visit with neighbours and friends.
The meeting adjourned at 7:40 p.m.